Acceptance Criteria for Specimens/Test Requests

Sample Labelling Requirements

SAMPLE
TYPE

MAJOR
STANDARD REQUIREMENTS
CLINICAL NAME IDENTIFIER UNIQUE IDENTIFIER OTHER SAMPLE SPECIFIC
General Laboratory Patient's full first and last name

(OR coded name for confidential patients
OR temporary ID for unknown patients)

 

 		 At least one (preferably two) of the following assigned identifiers (in order of priority):

1. ULI (Unique Lifetime Identifier)

2. Personal Health Insurance # (e.g. PHN)

3. Personal Identification Number (e.g. Federal, Military, RCMP, Refugee, immigration, Passport, etc.)

4. Facility Assigned Number (e.g. hospital # / Clinic # / Unit # / Account # / Accession #)

5. Date of Birth (DOB) accepted until July 1, 2011

 

 		 - Collection date and time*

- Exposure Investigation (EI) Number (if applicable during outbreak situations)*

 - Body site / sample type (if applicable)*
- Collector ID (if applicable)*
Transfusion Medicine Blood Bank Identification Number (BBIN) when testing is for the purpose of transfusing the patient*
Pathology, Cytology, Microbiology, Genetics Exact site (e.g. laterality, lobes, quadrants, etc.), organ of origin and procedure type indicated for each sample submitted (not abbreviated to just a corresponding number/letter) as deemed necessary for accurate test reporting*
Newborn Metabolic Screening Use name identity at time of sample collection If adoptive ULI pending, use Date of Birth  

NON CLINICAL
Name of submitter (e.g. name of agency/business, animal owner)
Collection date and time		 - Collection date and time*

- Exposure Investigation (EI) Number (if applicable during outbreak situations)*

  
Infection Control., Pharmaceutical, Animal, etc.

ENVIRONMENTAL

  
Access number or Identification number		  
Water, Ice, or Biological Indicator

* Refer to Guide to Laboratory Services for specific requirements