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Acceptance Criteria for Specimens and Test Requests

Sample Labelling Requirements

SAMPLE
TYPE

MAJOR

STANDARD REQUIREMENTS
CLINICAL NAME IDENTIFIER UNIQUE IDENTIFIER OTHER SAMPLE SPECIFIC
General Laboratory Patient's full first and last name

(OR coded name for confidential or research patients
OR temporary ID for unknown patients)

 

 
At least one (preferably two) of the following assigned identifiers (in order of priority):

1. ULI (Unique Lifetime Identifier)
2. Personal Health Insurance #, e.g. PHN
3. Government issues identification number, e.g. federal, military, RCMP, refugee, immigration, passport, etc.
4. Medical record number, e.g. hospital #,  clinic #, unit #, account #, accession #, research #

 

 
- Collection date and time**           

- Exposure Investigation (EI) number, if applicable during outbreak situations*

- Body site or sample type, if applicable*
- Collector ID, if applicable*
Transfusion Medicine Blood Bank Identification Number (BBIN) when testing is for the purpose of transfusing the patient*
Pathology, Cytology, Microbiology, Genetics

- Exact site (e.g. laterality, lobes, quadrants, etc.), organ of origin and procedure type indicated for each sample submitted (not abbreviated to just a corresponding number or letter). Note: when multiple samples are received this information must appear on both the test request and sample label and must correlate.**
- Tissue fixation time**

Newborn Metabolic Screening Use name identity at time of sample collection If adoptive ULI pending, use date of birth  

NON CLINICAL


Name of submitter,
e.g. name of agency or business, animal owner


- Type of food or animal

- Collection date and time**           

- Exposure Investigation (EI) number, if applicable during outbreak situations*

 
Infection Control, pharmaceutical, animal, etc.

ENVIRONMENTAL

 
Access number or Identification number
 
Water, Ice, or Biological Indicator

* Refer to CLS Guide to Laboratory Services for specific requirements 
** Must appear on the sample and/or test request. When information appears on both, the information must correlate. If missing on both sample and test request, considered major discrepancy.